Variable Security

You can manage variable security by restricting or enlarging the use of a one or more report variables.

Variables contained in imported reports or report objects are public until restrictions are set. When you set variables restrictions for a specific user, the Insert Variable window filters out the variables they are not allowed to add in a report. If a user who is denied the use of a specific variable tries to manually insert that variable into a report object or imports an object containing that variable, they will not be able to save the report object until the variable is removed.

If the user has access to a report object that already uses the restricted variable, they are still able to generate and resolve the variable for that object only. However, they are still prohibited from inserting the variable into other objects.

Deleting a variable also removes any restrictions set on that variable. It becomes a public variable if added again. Variable security settings are maintained in reports that are rolled forward or cascaded.

Manage Variable Security

A user with the Manage Variable Security permission can set variable security by restricting or enlarging the use of one or more report variables.

1. Open the report you want to work with.
2. Click Home > Manage Variables Security. The Manage Variables Security window opens, displaying all global variables and all local variables from the current report, regardless of any restrictions that exist for the current user. All users and user groups are also displayed.
3. Click View By to choose your method of managing variables: select a user and assign variables or select a variable and assign users.
4. Select Allow or Deny to set restrictions.
5. Click Save.