Word Object Formatting

When you need to add textual content to a report in CDM and want consistency in the overall document, you can use tables in a Word object. You can format text in cells in the same way as other text. You can format the table by adding or deleting the lines around the cells, and by shading the background. You can also adjust the width of columns and the height of rows.

Apply Formatting Properties to Cells and Tables in a Word Object

You can apply formatting to cells and tables in a Word object in CDM. For example, you can specify alignment, row height, and column width.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Select the cells or table that you want to format.
5. Click the area for the cell, row, or column that you want to format, or the entire table.
6. Apply the formatting that you need.
7. Save your changes to the Word object.
8. Click the Default View Mode icon in the status bar.
9. Save your changes to the report and check in the Word object.

Enable Text Wrapping in a Table in a Word Object

By default, the text wrapping setting is disabled in a newly created Word object in CDM for optimal report design. You can enable text wrapping if necessary.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Click in the table.
5. Find the text wrapping area.
6. Select the type of wrapping and positioning that you prefer.
7. Save your changes to the Word object.
8. Click the Default View Mode icon in the status bar.
9. Save your changes to the report and check in the Word object.

Set the Preferred Width of a Table in a Word Object

By default, the preferred width setting for a table in a Word object in CDM is disabled (set to zero inches). You can apply a preset width for tables in a Word object. The maximum width for the table is seven inches.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Click in the table.
5. Find the width settings.
6. Set the number field to the width that you prefer, to a maximum of seven inches. Select inches for the measurement setting.
7. Save your changes to the Word object.
8. Click the Default View Mode icon in the status bar.
9. Save your changes to the report and check in the Word object.

Change the Size of a Table in a Word Object

If the size of a table in a Word object in CDM is incorrect, you can resize the table.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Move the pointer near the lower right corner of the table until a double-headed resizing arrow appears.
5. Drag the table boundary until the table is the size that you want. The maximum width of a table is seven inches.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

Change the Height of a Table Row in a Word Object

You can change the height of a row in a table in a Word object in CDM.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. To change the approximate height of a table row, complete the following steps:
   1. Rest the pointer on the lower boundary of the row that you want to edit until the pointer becomes a two-headed arrow.
   2. Click and drag the boundary until the row is the height that you want.
5. To change the exact height of a table row, complete the following steps:
   1. Click a cell in the row that you want to edit.
   2. In the properties area, click the row. Specify the height that you want and specify other settings regarding the height.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

Change the Width of a Table Column in a Word Object

You can change the width of a column in a table in a Word object in CDM.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. To change the approximate width of a table column, complete the following steps:
   1. Rest the pointer on the right boundary of the column that you want to edit until the pointer becomes a two-headed arrow.
   2. Click and drag the boundary until the column is the width that you want.
5. To change the exact width of a table column, complete the following steps:
   1. Click a cell in the column that you want to edit.
   2. In the properties area, click the column. Specify the width that you want and specify whether you want to measure in inches or as a percentage of the width of the table.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

Make Multiple Cells in a Table in a Word Object the Same Height or Width

If a table in a Word object in CDM contains rows or columns with different heights or widths, you can adjust the heights and widths automatically.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. To make rows the same height, complete the following steps:
   1. Select the rows that you want to make the same height.
   2. Click the option to distribute rows.
5. To make columns the same width, complete the following steps:
   1. Select the columns that you want to make the same width.
   2. Click the option to distribute columns.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

Change the Spacing Between Cells in a Table in a Word Object

You can change the spacing between the cells in a table in a Word object in CDM.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Click the table.
5. Find the settings for spacing and specify the spacing that you want.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

Change the Borders and Shading in a Table in a Word Object

By default, when a table is inserted in a Word object in CDM, a border is automatically added around cells in the table and no shading is applied. You can change the borders and shading if necessary.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Select the cell or range of cells that you want to format. If you want to format the entire table, do not select any cells.
5. Find the settings for borders and shading.
6. To change borders and shading, complete one or more of the following:
   • Change the settings, style, color, width, and area of the table to apply changes to.
   • Add a border to the entire page.
   • Change the fill color and pattern and select the area of the table to apply the changes to.
7. Save your changes to the Word object.
8. Click the Default View Mode icon in the status bar.
9. Save your changes to the report and check in the Word object.

Change the Direction of Text in a Table in a Word Object

By default, a Word object in CDM aligns text horizontally in table cells, callouts, text boxes, or AutoShapes. You can change the text orientation so that the text is displayed vertically.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Select the cells containing the text that you want to edit. If you want to edit only one cell, click in the cell.
5. In the alignment area, select the direction option that you want. You can specify whether you want the text to be horizontal, vertical upwards, or vertical downwards.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

Change the Cell Alignment of a Table in a Word Object

By default, a Word object in CDM aligns text in a table to the upper left corner of a cell. You can change the vertical alignment (top, center, or bottom) and the horizontal alignment (left, center or right).

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Select the cells containing the text that you want to edit. If you want to edit only one cell, click in the cell.
5. Find the alignment area and select the alignment option that you want. You can select left, center, or right alignment, and top, middle, or bottom alignment.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

Fix Text and Number Alignment in a Table Cell in a Word Object

By default, text or numbers in a Word object in CDM align to the left side of a column. You can correct the alignment if necessary by inserting a non-breaking space.

Tables in Word objects do not manage number alignment automatically. Format selections and characters such as brackets might affect alignment in a cell. Text or numbers that seem to be correctly aligned in the Word object might not be correctly aligned in the generated report. You can insert a non-breaking space to control alignment issues. It acts as a blank placeholder symbol in the cell.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Position your cursor in the cell where you need to fix the alignment of text or a number.
5. In the symbols area, insert a non-breaking space. If a non-breaking space does not appear in the list, select a different font and try again.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

Repeat Table Headings in a Word Object on All Pages in a Long Report

A table in a Word object in CDM might have table headings. In a very long report, you can make the headings automatically appear on each page of the report where the table appears.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Click any cell in the first row of the table.
5. Find the field or checkbox where you can specify that you want to repeat a header row at the top of each page.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

When the table in the Word object extends across multiple pages in the generated report, the table headings appear on each page.

Control Where a Table in a Word Object Is Divided in a Report

If a page break occurs in a large row in a Word object in CDM, the Word object allows a page break to divide the row between two pages. You can prevent a table from breaking across pages and you can force the table to break across pages at a particular place.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Click any cell in the table.
5. Find the field or checkbox where you can specify that you want rows to break across pages.
6. Save your changes to the Word object.
7. Click the Default View Mode icon in the status bar.
8. Save your changes to the report and check in the Word object.

If a page break occurs in a large row in the Word object when the report is generated, the page break occurs in the specified location.

Sort Table Entries in a Word Object

In a Word object in CDM, you can sort table entries alphabetically, numerically, or by date.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Select the table that contains entries that you want to sort.
5. Find the field or checkbox where you can specify that you want to sort data.
6. Select the sort options that you want.
7. Save your changes to the Word object.
8. Click the Default View Mode icon in the status bar.
9. Save your changes to the report and check in the Word object.

Total a Row or Column of Numbers in a Table in a Word Object

You can insert a total value for a row or column of numbers in a table in a Word object in CDM. If your column or row contains blank cells, Word does not total the entire column or row. Blank rows require zeroes for totaling to work correctly.

Tip: If you need complex formulas, use an Excel object and copy or link to the results.

1. Open the report that you want to work with.
2. Open and check out the Word object that you want to edit.
3. Click the Section View Mode icon in the status bar.
4. Click in an empty cell where you want to insert a total. If you want to total a column, select a cell at the end of the column. If you want to total a row, select a cell at the end of the row.
5. Specify a formula for the cell that will contain the total.
6. Depending on the cell location that you selected, the default formula calculates the values of the cells in the column or row. The total appears in the selected cell.
7. Save your changes to the Word object.
8. Click the Default View Mode icon in the status bar.
9. Save your changes to the report and check in the Word object.